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Save Outlook email attachments automatically according to individual rules

Outlook Attachment Extractor

Outlook Attachment Extractor is a useful tool for Outlook to save attachments from incoming emails automatically. Among other things, powerful filters, individually definable storage folders and the possibility of subsequent processing are available. The location where Outlook Attachment Extractor stores the files contained as email attachment can be composed dynamically from individual properties of the email.

The program supports the creation of an unlimited number of profiles to be able to make separate settings for different email accounts. Furthermore, you can extract subsequently attachments from emails of a certain period or from any email of an Outlook folder.

Even more functionality is offered by Automatic Email Processor. This includes the complete functionality of Outlook Attachment Extractor and additionally allows the automatic saving and printing of emails and email attachments. You can find more information about this in the bottom section of this page.

With Outlook Attachment Extractor you can:

  • Extract email attachments automatically from Outlook
  • Delete extracted attachments from emails (replace them with a link)
  • Monitor an unlimited number of Outlook folders
  • Create custom profiles for different tasks
  • Filter by subject, sender, attachment file name ...
  • Store attachments from emails of a specific time period in retrospect
  • Save email attachments to folders that are created dynamically from properties of the email
  • Perform subsequent actions such as move the processed email or start a program with parameters
  • Extract attachments with certain criteria from all email messages in a folder

Extensive filtering options

To ensure that email attachments are only extracted from certain emails, numerous properties of an email can be used as a filter criterion. All criteria can be combined. Only if all filter criteria are met, the attachment of the relevant email is saved. For example, with Outlook Attachment Extractor, you can create a specific rule for storing email attachments to process only emails containing a specific term in the subject and a PDF file as attachment.

The following email properties can be used as filter criterion:
  • Sender name
  • Sender address
  • Recipient name
  • Recipient address
  • Subject
  • File name of an attachment
  • File size of an attachment
  • Message header
  • Message text

Determine the storage location based on email properties

If required, the location where the attachments extracted from the emails are saved can be put together dynamically of properties of the emails. For example, the receipt date of the email or the name of the sender can be used as a subfolder. Furthermore, a part of the attachment file name can be used for the folder or file name of the attachment to be saved.

The following email properties can be used for the path, folder or file name:
  • sender name, sender email address, sender domain
  • recipient name, recipient email address, recipient domain
  • subject (complete or partial)
  • date of receipt (can be composed of year, month, day ...)
  • current date (can be composed of year, month, day ...)
  • file name of the attachment (complete or partial)
  • name of one of the parent folders

Monitor Outlook Folders

Examine incoming email messages and apply appropriate rules

Automatically organize email attachments

Save email attachments from Outlook automatically to dynamically created folders

Optional further processing

Perform subsequent tasks (e.g., pass the email attachment as parameter to a program)

For whom is the program suitable?

The program is aimed at users who receive frequently or at regular intervals emails with Outlook containing an attachment that should be archived or processed automatically. This can be, for example, the monthly bill or a zip file, which should be stored in a specific directory and is handed over to a specified program as parameter for further processing. Especially on a large number of incoming emails, a manual inspection and sorting of the emails can take a long time to complete and binds a lot of work performance. Outlook Attachment Extractor can perform these tasks after a single set up automatically in the background, saving you time.

The software is easy to configure and offers through the support of multiple profiles the possibility of adding flexible filter rules to apply them individually to an email account. Since you can also apply multiple profiles to an email account, the attachments from emails can be stored, for example, depending on the sender or subject in an individual directory. Thus, attachments of certain email types can be stored in directories which are automatically created from the receipt date or from a part of the file name of the attachment. For other email types, for example, the sender's name could be used as a storage folder for the email attachment.

Also interesting for automating Outlook - Automatic Email Processor

Automatic Email Processor

Automatic Email Processor is the complete solution for Outlook to store and print incoming emails and their attachments automatically. For this, various filters, flexible configuration options, such as individually definable storage folders and the possibility of subsequent processing are available.